How to Book the True Reformer Building

Overview

We share our space with the nonprofit community who are looking for event spaces at low or no cost. That said, there are some logistical costs – such as catering and use of AV – that may apply for nonprofits depending on the organization’s needs, such as catering and AV support. Individuals or for-profit organizations may rent the space for four hours at a total cost of $250 per event space, or for eight hours at a total cost of $500 per event space.

Event space can be reserved Monday through Friday, 8:00 a.m. to 9:00 p.m. These times are fixed and reflect both the earliest and latest times a group is permitted to occupy the space. Please allow for setup and breakdown times when calculating space reservation time periods. If you would like to visit the space, please email spacerental@publicwelfare.org to schedule a walkthrough.

Process

1. Complete and submit the online request form.
   1. Due to the high volume of requests, please allow at minimum 24 hours for a response.
   2. We strongly encourage sending email requests for dates at least five weeks in advance of the desired date.
   3. Please note the Foundation does not accept request forms that are not completed in full detail.
2. We’ll send you a Space Request Form if your requested date is available. Fill out the Space Request Form and return it at least one month in advance of the requested date.
   1. The Space Request Form includes details on room reconfiguration and Catering, A/V needs.
3. If approved, we’ll send an email acknowledgement that includes a request for your required documentation. Please send us the required documentation via email to spacerental@publicwelfare.org.
   1. The required documentation includes:
      1. A copy of the signed agreement
      2. A copy of the organization’s 501(c)3 certification letter to waive rental fee
      3. A Certificate of Insurance. The Certificate of Insurance must meet the Foundation’s requirements. For instructions on how to properly complete a Certificate of Insurance for an event at the True Reformer Building, please click here.
      4. A check for any applicable fees (fees are only assessed to non 501(c)3 holders)
      5. Government agencies must submit a “Statement of Self Insurance,” which can be acquired through the DC Office of Risk Management. This “Statement of Self Insurance” serves as a rental fee waiver and as a Certificate of Insurance.
4. Once we receive and approved the Required Documentation, we’ll issue a Space Agreement outlining the details and requirements for your use of the True Reformer Building space.
   1. The Space Agreement may include costs associated with your event.
5. Please sign the Space Agreement and return it to Public Welfare Foundation, along with any additional required documentation or payment by the specified deadline.
   1. Reservation dates are only complete once an agreement has been countersigned by the Foundation.